SOAP Notes (Scribe) for veterinary practices
The 6:30 exam wraps up, and
today's records are already drafted.
SOAP Notes is an AI scribe that drafts veterinary SOAP notes from the exam-room conversation, for DVMs at US vet practices. You talk with the pet parent as usual. The draft is ready before your next appointment, and you edit and sign it.
- A draft is ready before the next exam
- Your DVM signs each one
Live in 14 daysScribe set up for each DVM
- Notes in SOAP order
- Ready by the next exam
- Each DVM's own style
- Reviewed and signed by you
- Nothing missed at checkout
- Private, encrypted
6:40 p.m. The last pet parent has gone, the techs are mopping exam room two, and the DVM has six records open with eleven callbacks after them. Most of that evening goes on typing what was said hours ago. Below, the same evening once the scribe drafts each note in the room.
How the evening goes now
Drafted while you talk
One note, in the order you chart it
Three steps
How the scribe gets into your exam rooms
Your DVMs try it on real appointments before launch.
Your DVMs send a few signed records they like, and we copy that format: the abbreviations you use, how dentals are written, what goes in the plan. Each DVM can keep their own.
We set up the scribe on every DVM's phone and walk them through a mock exam. Recording starts with one tap and stops with another, and a consent line goes on your new-client form.
After each appointment the draft waits in the app. The DVM reads it, corrects anything off and signs. The note then goes into the pet's record in your PIMS, dated and under their name.
In your week
Four records that take less of the night
6:40 p.m.
The evening pile
The last exam ends at 6:00, and the DVM still owes six records and a list of callbacks. Most nights that's an hour or two of typing from memory. With the scribe, each note was drafted in the room, so the evening is reading and signing.
- Drafts are waiting the minute the exam ends.
- Signing takes a read-through, not a rewrite.
Relief DVMs
One layout across your DVMs
A relief vet writes one way, the owner another, and the recheck goes to whoever is free. The scribe drafts every DVM's notes in your practice's format, so anyone can pick up the case.
- Your abbreviations and headings, kept as is.
- Each DVM can keep a template of their own.
Intake forms
The history, filled in early
A new pet parent books online and fills in the intake form by text the night before: diet, past vaccines, the limp that started Friday. The scribe adds it to what's said in the room, so the history is complete when you sign.
- Intake answers carried into the history for you.
- Forms go out the moment a pet parent books online.
Checkout
Mid-exam extras, written into the plan
Halfway through an exam you add a nail trim and a fecal test, and by checkout nobody remembers. The scribe writes every test, med and procedure you mention into the plan, so your CSR rings up the appointment from a full note.
- Vaccines, tests and meds listed in the order you gave them.
- The recheck date in the plan tells the desk what to book next.
Also included
- Templates set per DVM
- Dental and surgery formats
- Pause with one tap
- Signed notes filed in PIMS
- On iPhone and Android
- Consent line on your intake form
Notes, and what else your desk runs on
SOAP Notes comes on the same plan as your phones, reminders and online booking, plus a website our team builds and the marketing we run for you. All three come in one monthly plan, priced on a 30-minute call.
AI Scribe AI drafts the SOAP note in the room; your DVM edits and signs it.
This pageWith your notes
- Reporting Bookings, calls, reminders and no-shows on one dashboard, by source.
- Phones Your number kept, calls recorded, missed calls texted back.
- Websites A site designed, written, hosted and edited for you by our team.
- Direct Booking Pet parents book online after hours too, choosing only from times you open.
- Ads Search and social ads, built and watched by our team. Your practice pays its ad spend straight to the ad platforms.
- Reminders Vaccine and wellness reminders by due date, from your practice's number.
- Reviews Pet parents get a text asking for a review, and we write the replies.
Sign the day's notes by 6:15
Bring one of your DVMs to a half-hour demo, run a mock wellness exam, and read the draft that comes back. Month to month, no setup fee, live in 14 days.
From the exam room
Ryan D.Owner, Fenby 55 minsaved per nightRecords used to come home with me twice a week. Now I read six drafts before I leave and sign them.
Marisol W.CSR, Bayside Same dayevery record signed by closeBella's pet parent called the next day. The signed note mentioned the extra drinking, so I answered on the spot.
Desmond N.DVM, Oakmont Out by 6:30on most nightsAs a new grad I stayed two hours late on records. My drafts are ready by the time I wash my hands.
Alana K.Manager, Oaks One layoutacross all four DVMsThree associates, three charting styles. Now every recheck note reads the same, whoever saw the dog.
Rohan S.Head CSR, Linden Zero6 p.m. questionsThe DVM used to ask me for check-in weights at 6 p.m. Now the weight I enter is already in the draft.
Jamie R.Ops lead, Birch $2,100more billed each monthNail trims and fecals added during the exam used to go uncharged. The note's plan catches them now.
Scribe FAQs
Asked by DVMs before a demo
Consent, templates and PIMS are the words DVMs type most.
6 questions
Who drafts the note?
An AI scribe on your phone records the exam, turns the talk into text and drafts the SOAP note, ready for you to edit and sign.
What if the draft has a mistake in it?
You read every draft before signing, so nothing reaches the record that you haven't checked. Fix any line with a tap, then sign.
Do I need consent to record exams?
Some states require everyone in the room to agree to a recording, so your new-client form asks for it.
Does the note go into our PIMS?
Yes. Once you sign it, the note is filed in the pet's PIMS record.
Can I edit the note before it's saved?
Yes, every note stays a draft until the DVM signs it. Change, add or delete anything first, and only the signed version is saved.
What's in a good vet SOAP note?
A good veterinary SOAP note covers four parts: what the pet parent reports, your exam findings, your assessment and the plan.
DVMs search for
Ask us directly
Write to sales@companionbooked.com with any scribe question, and Dana will reply in person.
Dana WhitfieldAccount manager
Request a demo